MindHunt fills business-critical white-collar roles — specialists, managers, and executives — by going out and finding people who never see job boards.
AI-driven sourcing built by an Anthropic Certified Architect. Transparent weekly reports. No long-term contracts.
MindHunt is for founders, C-level and hiring managers who've already tried job boards and referrals — and got nothing. We go find the people other approaches miss, and show you the work every week, so you hire with confidence, not hope.
Recognized on Clutch
You post on LinkedIn. You ask for referrals. You spend evenings screening resumes. And the role stays open for months.
10-15 hours/week of your time @ $100/hour = $1,000-$1,500/week
An empty sales seat means a stalled pipeline. A missing engineer means delayed releases. A vacant executive seat means a drifting team.
You settle for "available" instead of "exceptional"
Overwork and frustration spread
"MindHunt has been a highly reliable and trustworthy recruitment partner for us. From our very first interaction, their response time was excellent, and communication was always smooth and efficient."
— Ritsuko Kobayashi, Global HR Manager, Instalimb India
Our Weekly Activity
100+ candidates researched & filtered
Your Review & Interviews
1-3 pre-vetted candidates weekly
Your Hire
The right candidate, backed by data
Hiring for a truly hard role is a funnel, not a vending machine. No one can guarantee perfect candidates will appear on your schedule. What we can guarantee is relentless, expert effort.
Working with us you're buying a dedicated sourcing engine and a transparent dashboard. You'll see exactly where your fee goes—into targeted outreach and expert vetting. We become an extension of your team, accountable for activity, while you remain accountable for making the hire from the pipeline we build.
This is how complex searches actually work: with consistent effort, not magic.
One role. One monthly fee. One less thing to worry about.
We define exactly what "great" looks like for your specific role. No vague wishlists—just clear, objective criteria.
Using our AI-powered system + 20 years of expertise, we execute targeted sourcing campaigns.
Every Friday, you receive a detailed Activity Report including:
You see the funnel being built in real-time.
1. THE "STRONG FIT" RECOMMENDATION (90% of submissions)
[RECOMMENDATION: INTERVIEW]
Strengths:
Potential Concerns (to address in interview):
Next Step: Schedule a 45-minute interview by [Date].
2. THE "CONSIDER WITH CONTEXT" RECOMMENDATION (10% - the "maybe")
[RECOMMENDATION: EXPLORATORY CALL]
Context: Candidate is strong in [Core Skill A] but lacks [Specific Skill B]. However, they have exceptional [Compensating Strength: e.g., "learning speed, proven by..."].
Why consider: If [Specific Skill B] can be learned quickly or isn't critical for first 6 months.
Risk: May require 3-6 months ramp-up on [Skill B].
Next Step: If willing to invest in ramp-up, schedule a 30-minute exploratory call.
You only talk to pre-qualified candidates. Make a hire in weeks, not months.
Our sourcing runs on MindHunt AI — the proprietary recruitment platform built by founder Vadym Lobariev, a Claude Certified Architect (certified by Anthropic), and used on every search we run.
Two solutions. One goal — fill your most critical role.
Your dedicated part-time recruiter for specialists and managers.
Best for:
Mid-level & Senior specialists — engineers, PMs, designers, finance, marketing, sales
retainer + 1 month salary on placement
Deep search for leadership and C-level roles with replacement guarantee.
Best for:
Senior Managers, Directors, VP, C-level (CTO, CFO, CMO, COO, HRD)
| You Doing It Yourself | Traditional Agency | MindHunt Subscription | MindHunt Headhunting | |
|---|---|---|---|---|
| Best For | — | One-off hires | Specialists & managers | C-level & directors |
| Cost | 60 hrs of your time ($6,000+) | 15-25% of salary | Flat monthly fee | 0.5 + 1 month salary |
| For a $120K role | $6,000+/mo of your time | $18,000-$30,000 | A fraction of agency cost | $15,000 |
| Time to Shortlist | 3-6 months | 3-6 weeks | 5-14 days | 3-4 weeks |
| Weekly Reports | No | Rarely | Yes, every Friday | Yes, every Friday |
| Replacement Guarantee | No | 60-90 days | 90 days (50% discount) | 90 days free replacement |
"For less than the cost of two days of my time, I get my entire month back."
You will receive a detailed weekly Activity Report every Friday. Our service is billed monthly in advance. If, during a paid service month, we fail to deliver the weekly report without prior mutual agreement, the next month's subscription fee will be provided at no charge.
We're invested in your long-term success. If a candidate you hire through us leaves within 90 days, we'll prioritize a new search immediately at a 50% discount on the subscription.
We bet on our ability to deliver immediate value.
Not a founder?
HR directors and hiring managers with budget authority get the same dedicated sourcing pod for that one impossible role — we work transparently with your HR team and report directly to you.
I'm a Hiring Manager with Budget Authority →Trusted by startups and growing companies
"MindHunt has been a highly reliable and trustworthy recruitment partner for us. From our very first interaction, their response time was excellent, and communication was always smooth and efficient. They made a strong effort to understand our business and hiring needs, and for a company like ours with no prior recruitment experience in Ukraine, they proactively shared local practices and practical insights. Their guidance was extremely helpful and reassuring throughout the process."
Ritsuko Kobayashi
Global HR Manager, Instalimb India Private Limited
"I believe our cooperation with MindHunt has been rather productive and we have managed to successfully close several complex positions for senior software, firmware & QA engineers together."
Anna Aaen
Global HR Director, Auditdata
"MindHunt helped us to find a great project manager in Ukraine and he is still working with us. I found MindHunt to be very professional and dedicated to the task of finding great people."
Declan Coleman
Director, Founder, Wontok
"What I like in MindHunt is that they are able to understand exactly our recruiting needs and fill vacancies for us in timely manner."
Yuriy Andrushchenko
CPO, CTO & Co-Founder, Entrilia
"Vadim is a high-energy, dynamic professional who exemplifies the platinum standard of the recruiting industry. Using his connections, intelligence and gusto, he meets the personal needs of the individual and delivers the business requirements to the corporate client. Vadim's ongoing coaching and professional advice allowed me to plan out my career path."
Yevgeniy Balychev
CSO & CBT Head, Ukraine, Central Asia and Caspian
"Vadim excels in recruiting and his interpersonal skills are impeccable. Should you be the one he offers a job opportunity, be sure you are a lucky person. I would highly recommend him as he is the best recruiter I have ever dealt with. Thanks to his advice I am now part of a strong management team at a dynamically developing company."
Viktoriia Korolchuk-Ivashchenko
Public Relations Manager, Raben Ukraine
1 minute — everything you need to know about our process
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Response Time
We respond within 24 hours
Service Area
Ukraine, Europe & Global